Secretary

• Provide information to callers
• Greet persons entering organization
• Direct persons to correct destination
• Deal with queries from the public and customers
• Ensure knowledge of staff movements in and out of organization
• Monitor visitor access and maintain security awareness
• Provide general administrative and clerical support
• Prepare correspondence and documents
• Schedule appointments
• Maintain appointment diary either manually or electronically
• Monitor and maintain office equipment
• Control inventory relevant to reception area
• Tidy and maintain the reception area
• Arranging couriers
• Assist in the planning and preparation of meetings, conferences
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents.
• Pick up and deliver the mail
• Open and date stamp all general correspondence
• Answer telephone, screen and direct calls
• Deliver excellent customer service